Ruth Fechter, Butler County Treasurer, gave the fourth-quarter investment of idle funds report as of Dec. 31, 2017 at the county commission meeting on Tuesday, Jan. 30.
The total cash balance was $90,202,913.18, and the interest earned was $239,281.81. The funds are invested in multiple banks throughout Butler County, and interest earned mostly goes to the county's general fund.
After Fechter's report, Facilities Management Dan Ingalls recommended approving the $17,160 bid from Don's Heating and Air to contract out the Butler County's preventive maintenance on heating, ventilation and air conditioning (HVAC) equipment.
Over the last three years, the county has averaged 245 hours per year completing preventative maintenance on its HVAC equipment. Ingalls explained that, with current staffing levels, Facilities Management simply does not have enough time to dedicate for proper preventative maintenance. They have four maintenance technicians who perform duties such as equipment repairs and building maintenance, and after determining that 42 percent of their total work orders county-wide were being generated at the detention facility, they shifted another maintenance tech there. That left one HVAC tech and one maintenance tech to cover the other 19 buildings the county owns. Contracting out the HVAC preventative maintenance would save the county time, and it would save money in regards to keeping up the lifespan of the equipment as well.
The board of county commissioners awarded the contract to Don's Heating and Air of El Dorado.
Ingalls also mentioned that an HVAC tech will be retiring in March, and he plans on replacing this position with a maintenance tech, saving $11,190.
Scott Stoskopf, chief information officer, addressed the board of commissioners earlier in the meeting, requesting approval for the payment of $78,095 for 2018 maintenance and support of Tyler Technology Public Safety software applications. Tyler Technology applications are used in Emergency Communication, Adult Detention and the Sheriff’s Office. The board approved the payment.
Darryl Lutz, public works director and county engineer, presented two items of business at Tuesday's meeting.
First, he recommended approving an application to the Kansas Department of Transportation (KDOT) for funding of a High Risk Rural Roads (HRRR) project in FFY 2020. KDOT administers a federal aid program for funding of roadway-related safety improvement projects under the HRRR program.
After some discussion, the board of commissioners approved a project funding application and a project programming request to reconstruct a portion of SW Butler Road from the north end of the curves at Parallel Road, going south. The project will be programmed in the county's capital improvement plan (CIP) during the annual update process. Butler County currently does not have any HRRR project proposals in the CIP.
Next, Lutz requested authorization to obtain bids for planned major equipment replacement in 2018. The Department of Public Works develops and maintains an equipment replacement plan for all of its divisions. This plan is used as a tool to help budget for equipment replacement and is incorporated into the county’s current CIP and adopted budgets. Equipment, however, is operated until it is ready to be replaced. Lutz informed the commissioners that several pieces of equipment are ready for replacement or purchase in 2018, and some planned equipment purchases for 2018 are being delayed.
The board of commissioners authorized Lutz to obtain sealed bids for equipment requested by the Public Works Department. Cash is available for making the planned purchases.
Near the start of the meeting, Geographic Information System Director Pam Dunham presented the 2018 Local Emergency Planning Committees (LEPC) roster for approval. LEPC are mandated entities under the federal Community Right to Know Act. In Kansas, these committees exist at the county level and are tasked with such things as hazardous materials emergency planning and public information and awareness. LEPCs bring together stakeholders from emergency services, government agencies, private industry, hospitals, media, transportation and schools for the common purpose of educating and protecting the community.
The Butler County LEPC meets quarterly and participates in exercises and projects, such as publishing the Butler County Emergency Preparedness Guide, on a regular basis. The LEPC is also the designated as the local Citizen Corp Council, the parent organization to the jurisdiction’s Community Emergency Response Team (CERT). Emergency Management serves as the administrative arm of the LEPC and Citizen Corp Council. The committee operates with no budget support from Butler County but is occasionally the recipient of federal grant funds.
The board designated Marc Murphy as the county commission's LEPC representative this year, approved the 2018 membership roster and authorized its submission to the State of Kansas.