Butler County Detention Captain Erik Ramsey met with the board of county commissioners on Tuesday, Sept. 5 to recommend approval of an intergovernmental agreement that applies to the county jail.

The agreement will allow the United States Marshal Service (USMS), the Federal Bureau of Prisons (BOP) and Immigration and Customs Enforcement (ICE) agency to house federal detainees at the jail. In this agreement, an estimated total of 90 federal detainees will be kept at the county jail. The per-diem rate for this agreement is $68, which will be the fixed rate for a period of 48 months after the agreement becomes effective. After the 48 months, Butler County can request a rate increase.

The board of commissioners approved the intergovernmental agreement. It has been submitted to the county's legal counsel, Terrence Huelskamp, and Ramsey hopes that the agreement will be effective by October 1, pending Huelskamp's approval. The agreement can be terminated in writing by either involved party at any point in time. Otherwise, it would remain in effect indefinitely.

Before leaving the meeting, Ramsey mentioned that the jail is understaffed 10 people. This is a decrease in staffing since July 11, when Ramsey said the facility was eight employees short. According to the Detention Officer Retention Incentive Program, which started February 1 and terminates Dec. 31, 2018, the goal is to have less than six staff vacancies after 210 days, about seven months, from February 1. This goal has not been met, since the 210-day mark was August 30. The jail was 16 employees short in 2016 and the beginning of 2017.

Next, Juvenile Justice Services Administrator Ann Carpenter addressed the board of commissioners to request approval and submission of a Kansas Department of Corrections (KDOC) juvenile reimbursement budget. The total FY2018 carryover reimbursement budget was $60,258.50. The board approved the amount and the budget's submission.

Then, Chief Information Officer Scott Stoskopf recommended approving an annual Computer Information Concepts (CIC) software support agreement for Peopleware software used by various Butler County departments. The board of commissioners approved the agreement, which costs a total of $75,767.

Afterward, Public Works Director and County Engineer Darryl Lutz requested approval of right-of-way acquisition for a box bridge replacement project on SE Cole Creek Road. The Caven and Chilcott families are willing to sell permanent right-of-way easements to Butler County. The total right of way being purchased from both families is 6,500 square feet.

Later, Finance Director and Assistant County Administrator Ryan Adkison discussed a Sewer District 12 lift station project and Community Development Block Grant (CDBG) application. He explained that Butler County will hold a public hearing on Tuesday, September 12 at 9 a.m. in the county courthouse to consider submitting an application to the Kansas Department of Commerce for Small Cities CDBG funds. A specific project application to be addressed at the hearing is construction of a replacement lift station – including a new wet well, electrical and control system updates, new pumps and all other required appurtenances – with the option of a packaged system. The project will include the possibility of coordinating with the local power company to provide three-phase power directly to the site. The approximate $313,600 project cost will be funded through a combined $96,000 CDBG grant and $217,600 in county matching funds. Other project proposals introduced at the hearing will be considered. Oral and written comments will be recorded and become a part of the county’s CDBG Citizen Participation Plan. Reasonable accommodations will be made available to persons with disabilities.

In another item of business at the meeting, Adkison recommended sending out a request for proposal (RFP) for financial advisory services pertaining to debt refinancing. According to the RFP, the selected financial advisor would provide services specifically related to advising on the refinancing of Butler County's Public Building Commission (PBC) Improvement Refunding Revenue Bonds, series 2005. The advisor will be responsible for the oversight of the issuance, whether it’s a competitive sale or a negotiated bond transaction. This task will include planning and development, marketing, bond sale and bond closing. The board of commissioners approved sending out the RFP.