At the meeting on Tuesday, August 8, the Butler Community College Board of Trustees approved the FY2018 legal budget and operating budget. A public hearing was held for the legal budget before it was approved.

The maximum amount of expenditures in the 2018 legal budget is $75,070,951, and the total taxes to be levied in the legal budget are $14,128,993. The taxes to be levied is comprised of $12,720,516 for the general fund and $1,408,477 for the capital outlay fund. The amount in the 2018 operating budget is $49,240,697.

Later on, Institutional Advancement Vice President Stacy Cofer gave a monitoring report and included information on the college foundation's scholarship awards for the 2017-18 academic year. The foundation is awarding $600,000 in scholarships to 600 students, and the current value of the endowment is $11 million.

The largest scholarship offered by BCC is the Hubbard Award of Excellence, which amounts to $15,000. This year's award winner, Olivia Jacoby, was present at the meeting and talked with the board of trustees about the personal significance of the college and the award.

Jacoby experienced difficulty and discouragement in her education from elementary school through high school. Initially, she didn't have specific plans for college after high school graduation. Taking a friend's suggestion to audition for BCC's vocal music program, Jacoby was subsequently accepted to the college. After that, her educational experience began to change.

"This place changed my life. Every single person here is so encouraging, and every single instructor that I had wanted me to succeed. I really believe that. They wanted me to succeed. They wanted to help me with my future plans. Like, they all were such genuine people, and that is how it should be. It definitely changed my outlook on the education system for sure," Jacoby said.

Jacoby is studying to be an elementary education teacher and is hoping to get her master's in special education.

"After I share my story, so many people come up, and they're like, 'That was me,' or 'That was my daughter,' or 'That was my granddaughter,' or whatever, 'my grandson.' And that is why I enjoy sharing my story, and that is why I want to be the difference for those kids. I want to be the difference that Butler was for me for kids like that," she said.

BCC President Kimberly Krull gave an enrollment update at the meeting.

"Last week, they enrolled 729 students and more than 6,500 credit hours. So it was a really, really busy week. We need to enroll just over 7,000 credit hours in the next two weeks to meet our day-one goal, which isn't completely unheard of. The two weeks before classes start get pretty darn crazy, so we'll have a lot of folks in and out. As of this past Monday, we were about 84 percent toward our goal of day one [having enrolled] 88,320 credit hours. We had enrolled almost 74,000 credit hours. And we were about 77 percent towards our goal of 9,600 students, having enrolled 7,391. So [we're] making good progress," Krull said.

During the board action items part of the meeting, the board of trustees approved the master site and facilities plan and a facilities/deferred maintenance study to be completed by Gravity Works and DLR Group, Inc. The total cost for the plan and study is not to exceed $161,700, the funding for which was planned for in the college's 2016-2017 budget and then rolled over into the 2017-2018 budget. The master site and facilities plan is scheduled to be completed and reported to BCC in early 2018. The college is working on determining the schedule and format for moving forward with the facilities/deferred maintenance study.

Next, the board of trustees approved the BCC's 2014-2016 performance agreement report and its submission to the Kansas Board of Regents. The performance agreement has guidelines established by the board of regents for the college to follow and related goals for the college to meet.

Then, the board of trustees approved extending the terms of office until Jan. 9, 2018 for any elected board of trustees member whose term would expire at any time in 2017. The new election dates set by the State of Kansas require this extension, and the board policy handbook will reflect the change. January 9 is when newly elected members of the governing body and other newly elected officials will take office at the college.

In the professional employees report, Philosophy and Ethics Professor Terry Sader assessed the state of the college's performance quality related to shared governance over the past year.

"If I were handing out a letter grade, I would probably give the institution an average C. Certainly, when it comes to interacting with faculty on policy and decision-making around here, what's necessary is done. We very much appreciate that .... So average isn't good enough. And I hope we're all still getting better with including and having more of us in on the conversation for decision-making, et cetera," Sader said.

As part of the consent agenda, the board of trustees approved the purchase and installation of a strut system to support the removable section of the stage area in the 700 Theater Hall since the current aluminum strut system is over 20 years old and no longer works well. The removable section is where the orchestra is located every year for some performances. The company Wenger will complete the installation and provide on-site training for striking and reinstallation at a cost of $38,367, which will be funded by the Fine Arts and Communication operating budget and donations to the Friends of the Arts. The installation would occur over this year's winter break.

The board of trustees also approved the company CDWG as the preferred partner for the wired and wireless network switch infrastructures refresh, which will help bolster the digital safety and security of students, faculty and staff at BCC. The infrastructures refresh is a piece of the digital transformation going on at the college.

In addition, the board of trustees accepted the retirement of Susan Gilliland, BASIS trainer at BCC. BASIS is part of the information services (IS) division at the college. Gilliland will retire March 1, 2018, with her last working day being Jan. 31, 2018. She is a BCC alumnus and staff member of almost 34 years.

"Susan is moving on to be able to enjoy some time with her family, do some traveling and enjoy a lot of time with grandkids, she said. So we're very, very grateful for all of the work that Susan has done and all of the contributions she's made. She's going to be dearly missed in the IS division, but we, of course, want to wish her the best moving forward. And hopefully, she'll get some relaxation. Her husband is retired, and so they'll get to spend some time enjoying their retirement together," Bill Young, interim vice president of IS, said.

BCC is looking for someone to fill the BASIS trainer position no later than mid-September so that the replacement has ample time to train with Gilliland prior to her retirement.

The board of trustees accepted the resignation of Angela Storrer as well. Storrer has been a nursing instructor for six years in BCC's nursing program.

In another personnel change, Krull informed the board of trustees that Humanities and Social Sciences Secretary Lora Jarvis will be Sharon Rogers' replacement as executive assistant to the BCC president. Rogers will retire Dec. 31, 2017.

At the end of the meeting, Krull, Academics VP Lori Winnigham, Finance VP Kent Williams, Student Services VP Bill Rinkenbaugh, Human Resources Associate VP Shelley Stultz, Human Resources Associate Director Tiffany Rhodes and Health, Education and Public Service Dean Anita Mills recessed to executive session for an hour to discuss matters of non-elected personnel. If the personnel matters were discussed in open meeting, the conversation might violate right to privacy.